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Online Student Enrollment 2018-2019 School Year
 Online Student Enrollment
Online Student Enrollment

 

Returning Student Enrollment


Returning students are those students who completed the 2017-2018 school year at a Hamblen County School (enrolled through May 18, 2018). Students will be pre-loaded for enrollment at their zoned school as of May 18, 2018. The enrollment school cannot be changed during the online enrollment process. If a family has moved during the summer out of their zoned school area, students will report to the school they plan on attending on registration day. Proofs of residency will be required before the school can enroll the student. The online enrollment should still be completed even if their enrolled school is incorrect. The school can correct this after registration day.

Online enrollment ensures that your child’s school and the district has updated student, family and emergency information. Student and family phone numbers, addresses, emergency contact information, and student health information can change from year to year. It is essential that your child’s school have the most up-to-date information on the first day of school in case of an emergency situation. 

In an effort to make student enrollment easier, the district will not be distributing student enrollment SNAPcodes for the 2018-2019 school year. Student enrollment SNAPcodes used for the 2017-2018 school year were only valid for that school year. Uploading proofs of residency will not be an online option for the 2018-2019 school year. Proofs of residency will be required to be presented at the school. Registration day is an attendance day. Students who do not report to their school on this day will be counted absent.

A parent/guardian of a returning student will only be able to register with THEIR Parent Portal Account (student portal accounts do not have access to the registration icon/link). A link to returning student registration will not be posted on the district or school website, but you will find the link to the Parent Portal Login page on these sites. Most schools will not have office staff available when the registration window opens. It is very important that you have your Parent Portal account created or issues resolved prior to May 16, 2018. This will ensure you have the best possible experience completing your child’s online enrollment.

Returning student online enrollment should be completed PRIOR TO August 1, 2018. The enrollment process will be available starting July 1, 2018.

Forgotten your Parent Portal Login information?

  • If you have forgotten your username and password, you can use the ‘Forgot Username or Password’ link to retrieve your log in information on the Parent Portal Login Page.
  • If you need any assistance with the process, please contact your child’s school. School office personnel can help you with the process or questions. Most schools will not have office staff available when the registration window opens. It is very important that you have your Parent Portal account created or issues resolved prior to May 16, 2018.

Need A Parent Portal Account (Parents with a returning student without a Parent Portal Account):

Most schools will not have office staff available when the registration window opens. It is very important that you have your Parent Portal account created or issues resolved prior to May 16, 2018.

  • You will need a Parent Access ID and Access Password to initially setup your account. You obtain this information from your child’s school.
  • Please contact your child's school to receive information for creating your PowerSchool Parent Portal account. School office personnel can help you with the process or questions.
  • Once you have the required information, visit the Parent Portal and follow instructions provided.

The estimated time to complete enrollment is about 20 minutes per student who is being enrolled, if you have all available information ready when you begin the process.

The following is a list of information you will need to gather prior to starting the process:

  • A working (PARENT/GUARDIAN) Parent Portal Account.  If your Parent Portal Account does not work, you will need to contact your school’s office staff in August to obtain a Parent Portal Account.  (STUDENT ACCOUNTS DO NOT ACCESS ENROLLMENT AREAS)
  • An active email address is required to register online whether you use the ParentPortal option or not.  If you do not have one, you can try a free site like Gmail, Yahoo, or Outlook.  (Please have this created in advance)
  • You will verify existing basic student information
  • Emergency Contacts (including phone number) (at least 1 is required, but up to 3 contacts can be entered
  • If recording a physician and dentist, you must have a contact phone number for them
  • Current medication
  • Whom your child may be picked up at school by (Can record up to 5 contacts who are not the parent/guardian)
  • If your child rides a bus, what bus number and the estimated miles they will travel on the bus (miles must be entered in whole numbers or in decimals such as 2 for two miles or 2.5 for two and ½ miles). You can find your child’s bus number by going to Find Your School Zone.
  • Early dismissal, if your child rides a different bus, alternate emergency drop off location (address)

If you do not have a MyPaymentsPlus Account, you will have the opportunity to set an account up (separate website), If you have an account, you will need to know your account information to make any payments online such as lunch, school fees, and Project Promise 2020 technology fee.

  • 2 proofs of residence. The school will require that you present the documents at the school.

In order to verify residency within the attendance zone of the requested school, two current documents as listed below and dated with the past 30 days, must be provided showing the parent/guardian’s name and address. Past due bills or Post Office box numbers are not acceptable for verification of residence.

Acceptable documents for Proof of Residence provided by the parent/guardian:

  • Deed / Lease / Rental Agreement
  • Utility Bill (Electric and/or Water)
  • Telephone Bill (not cell phone)
  • Internal Revenue Service W-2
  • Verification of Social Service
  • Notarized Statement

 


New Students

New students are those students who have never been in a Hamblen County School previously or those students who have left the district and did not complete the 2017-2018 school year at a Hamblen County School (enrolled through May 18, 2018).

All new Hamblen County School students must visit their zoned school to begin the registration process.

What do I bring to the school for enrollment?

Once at the school, the estimated time to complete the enrollment process is about 30 minutes per student who is being registered, if you have all available information ready when you begin the process. You will create an online enrollment account before you begin.

The following is a list of information you will need to gather prior to arriving at the zoned school:

  • An active email address is required to register online. If you do not have one, you can try a free site like Gmail, Yahoo, or Outlook (Please have this created prior to arriving at the school)
  • Basic student demographic information
  • SSN
  • Information from your child’s birth certificate such as: child’s city of birth, county of birth, state of birth, country of birth, and mother’s maiden name
  • Date first enrolled in a United States School (Month and date should be close, to actual date, but the year is the most important piece of this information. Date will be required in the following format: mm/dd/yyyy). If this year is the first time the child will be enrolled in a United States School, the date will be 08/01/2018.
  • Previous School Name, Previous School’s address, City, State, ZIP
  • Emergency Contacts (including phone number) (at least 1 is required ,but up to 3 contacts can be entered)
  • If recording a physician and/or dentist, you must have a contact phone number for them
  • Current medications
  • Whom your child may be picked up at school by (Can record up to 5 contacts who are not the parent/guardian)
  •  If you want your child to ride a bus, note the bus number and the estimated miles they will travel on the bus (miles must be entered in whole numbers or in decimals such as 2 for two miles or 2.5 for two and ½ miles). You can find your child’s bus number by going to Find Your School Zone.
  • Early dismissal, if your child rides a different bus, alternate emergency drop off location (address)
  • If you do not have a MyPaymentsPlus Account, you will have the opportunity to set an account up (separate website). If you have an account, you will need to know your account information to make any payments online for items such as lunch, school fees, and Project Promise 2020 technology fee.
  • 2 proofs of residence. The school will require that you present the documents at the school.

In order to verify residency within the attendance zone of the requested school, two current documents as listed below and dated with the past 30 days, must be provided showing the parent/guardian’s name and address. Past due bills or Post Office box numbers are not acceptable for verification of residence.


Acceptable documents for Proof of Residence provided by the parent/guardian:

  • Deed / Lease / Rental Agreement
  • Utility Bill (Electric and/or Water)
  • Telephone Bill (not cell phone)
  •  Internal Revenue Service W-2
  •  Verification of Social Service
  •  Notarized Statement

 


Are you experiencing difficulties with online enrollment? Common questions and answers:

I am having technical issues or a question with the online portal via PowerSchool Enrollment. Who can I contact?

Please contact PowerSchool Enrollment Support at support@infosnap.com or (866) 752-6850.

 

I don't understand one of the questions listed in the online enrollment portal. Who can help me?

Please contact your child’s school at the following numbers:

 

Alpha School

423-586-3332

   

East Ridge Middle School

423-581-3041

   

Fairview-Marguerite Elementary School

423-586-4098

   

Hillcrest Elementary School

423- 586-7472

   

John Hay Elementary

423-586-1080

   

Lincoln Heights Elementary School

423-586-2062

   

Lincoln Heights Middle School

423-581-3200

   

Manley Elementary

423-585-3874

   

Meadowview Middle School

423- 581-6360

   

Miller Boyd Alternative School

423-585-3785

   

Morristown-Hamblen High School East

423-586-2543

   

Morristown-Hamblen High School West

423- 581-1600

   

Russellville Elementary School

423 586-6560

   

Union Heights Elementary

423-586-1502

   

West Elementary School

423-586-1263

   

West View Middle School

423- 581-2407

   

Whitesburg Elementary School

423-235-2547

   

Witt Elementary School

423-586-2862

 

or the district office at 423-586-7700.

 

PowerSchool Enrollment won't accept the phone number I am entering.

Be sure you are using the correct format xxx-xxx-xxxx. 

 

PowerSchool Enrollment won't accept the date I am entering.

Be sure you are using the correct format mm/dd/yyyy.

 

How long will it take to complete the New Student online portion of the enrollment?

New Student enrollment will take about 30 minutes.  Returning students will take about 20 minutes.  If you need to step away, PowerSchool Enrollment will save your session and you can resume later by logging back in. 

 

What information will I need on hand to complete the New Student online portion of the enrollment?

Much of the information we will ask about your student are items that you would know readily such as birth date, location of birth, etc. However, additional details you need on hand include, but are not limited to, are:

 

  •  Your PARENT/GUARDIAN Parent Portal Account (Student accounts will not access enrollment area)
  •  Parent/guardian email and phone numbers

  •  Previous school information (name and address)

  •  Student's doctor and dentist name and their phone numbers

  •  Names and phone numbers of up to 3 additional LOCAL adults you wish to authorize to pick up your student in event of emergency, illness,evacuation, or if we are unable to reach the parent(s)/guardian(s)  
  • Current Medications
  • Date first enrolled in a United States School. Date first enrolled in a United States School (Month and date should be close, to actual date, but the year is the most important piece of this information. Date will be required in the following format: mm/dd/yyyy). If this year is the first time the child will be enrolled in a United States School, the date will be 08/01/2018.

 

What if I need Bus Route Information?

You may contact the transportation department at 423-586-2103 OR You can find your child’s bus number bus number by Find Your School Zone.

 

What if I have questions about MyPayments Plus or Lunch Balance Information?

You may contact the school nutrition department at 423-581-3027 or the MyPaymentsPlus website.