HAMBLEN COUNTY BOARD OF EDUCATION MEETING
CENTRAL OFFICE HERITAGE ROOM
September 12, 2023 – 6:00 P.M.
1. Call to Order (Carolyn Holt Clawson)
2. Pledge of Allegiance (Whitesburg)
3. Adoption of Agenda
4. School Highlights/Celebrations/Recognition/Observances
4.1 Inspirational Moment (Whitesburg)
4.2 State School Board Recognition (Arnold Bunch)
4.3 Bus Safety Award (Rodney Long)
5. Director’s Report (Arnold Bunch)
5.1 Personnel Report for September
5.2 Calendar Update
September 29, Teacher Professional Development Day
October 9-13, Fall Break
October 16, Teacher Professional Development Day
May 16, Graduation
6. Educational Reports (Carolyn Holt Clawson)
None this month
7. Board Member Committee Reports
HC*Excell – Arnold W. Bunch, Jr.
Curriculum – Clyde Kinder
CTE Advisory – Joe Gibson
Calendar – Jim Grigsby
Facilities – Roger Greene
Health & Safety – Jerrod Weems
Sick Leave Bank – Carolyn Clawson & Johnny Denton
Transportation – Johnny Denton
8. Consent Items
8.1 Minutes
August 8, 2023
8.2 Overnight Field Trips
November 1-5, MH-EH FFA to FFA National Convention, Indianapolis, IN
November 18-21, WVMS BETA Club to Opryland Resort and Convention Center, Nashville, TN
December 26-30, MH-EH Varsity Girls Basketball to Gulf Breeze High School, Pensacola, FL
January 25-28, 2024, MH-EH Speech & Debate Team to Emory University, Atlanta, GA
March 1-2, 2024, MH-EH Speech & Debate Team to Cookeville High School, Cookeville, TN
March 3-6, 2024, MH-EH Cosmetology to New York International Beauty Show, New York City, NY
May 19-22, 2024, Hillcrest 5th grade Beta/Safety Patrol to Washington, D.C.
8.3 Textbooks for Surplus
LHMS, Algebra
Russellville, various subjects
8.4 FY24 ESSER 2.0 Application (ESSER 3.0 Public Plan for Remaining Funds)
8.5 Safe Return to In-person Instruction and Continuity of Services Plan Addendum Guidance
9. Discussion Items
None this month
10. Action Items
10.1 Requests for Proposal /Bids/Purchase/Contracts
a. SNP Touch Desktop All-in-One (Qty. 27), Technology Express, $33,478.65 (SNP) (Harold Jones)
b. Cafeteria Lunch Trays (Qty. 3,864), Plas-Tique Products, INC, $28,336.00 (SNP)
(Jennifer Buchanan)
c. 2023-24 Audit Contract, Craine Thompson, $37,000.00 (Traci Antrican)
d. Major Clarity-Academic Planning & Career Exploration Platform, Major Clarity, $15,380.00
(Innovative Schools Model Grant) (Daniel Aldridge)
e. OSHA-10 General Industry Certifications for Middle & High School Students, CareerSafe,
not to exceed $32,000.00 ($32 per student) (Federal-Carl Perkins) (Daniel Aldridge)
f. Multi-Sensory Reading Intervention Program, Winsor Learning, $77,821.90 (ESSER 3.0)
(Mandy Lloyd)
10.2 Capital Projects (capital funds) (Hugh Clement)
a. MB Annex – SmartBoard, Installation, & Extended Warranty, Technology Express, $10,797.00
(Harold Jones)
b. MB Annex – Intercom with Installation, CES Corporation, $15,880.79 (Harold Jones)
c. Paint Projects at four schools (WH, FM, HC, JH), Reed Painting, $37,544.00
d. Bleacher Repair at LHMS, RVI, and JH, Bleachers and Seats, $13,724.80
e. Replacement HVAC unit for West High, Trane, $115,681.00
f. New Lincoln – Infrastructure/Structured Cabling Materials, Anixter, $140,479.52 (Harold Jones)
g. Miller Boyd Structural Analysis Fee, Lewis Group Architects, $14,000.00
h. Miller Boyd Food Service Consulting, Lewis Group Architects, $5,100.00
i. Miller Boyd Civil Engineering & Survey, Lewis Group Architects, $15,600.00
j. MH-West High School CTE Expansion, Architectural and Engineering Services, Lewis Architect
Groups, 5 % of Construction Costs (Revise from the March 14, 2023 HCBOE approval of $80,000
Design fee)
k. MH-West High School CTE Expansion, Civil Engineering Fee, Lewis Group Architects, $16,800.00
l. MH-East High School Wrestling Facility, Lewis Group Architects, Design Fee of 5% of Construction
Costs
m. MH-West High School Wrestling Facility, Lewis Group Architects, Design Fee of 5% of Construction
Costs
n. MVMS, Lewis Group Architects, Design Fee of 5% of Construction Costs
o. MH-West High School Girls Softball Facility, Architectural and Engineering Services, Lewis Group
Lewis Group Architects, 5% of Construction Costs
10.3 Board Policies
a. First Reading
1.900 – Charter School Authorizing Principles
1.901 – Charter School Applications
1.902 – Charter School Agreements
1.903 – Charter School Oversight
1.904 – Charter School Intervention
1.905 – Charter School Renewal
1.906 – Charter School Revocation
4.300 – Extracurricular Activities
b Second and Final Reading:
4.204 – Summer Instructional Programs
5.305 – Family and Medical Leave
10.4 Financials (Traci Antrican)
a. 2023-24 budget amendments
(1) General Purpose Amendment #3, $567,511.69
(2) Federal Purpose Amendment #2, $319,398.02
b. July 2023 Financial Reports
(1) General Fund
(2) Federal Fund
(3) School Nutrition Fund
(4) Capital Projects
10.5 Consideration of Joining Nationwide Social Media Litigation (Arnold Bunch)
10.6 Board approval of the Public-School Security Grant in the amount of $410,194.83 (Hugh Clement)
10.7 2023-24 School Board Officers (Arnold Bunch)
10.8 Member of the community speak - Linda Noe
11. Board-requested Items for Next Meeting
12. Board Comments
13. Adjournment until October 17 (Carolyn Holt Clawson)
All meetings of the Board of Education are open to the public, Persons who wish to speak before the Board may do so at regular meetings by following these procedures:
1. An individual residing in Hamblen County may request that his or her name be placed on the agenda by calling the office of the director of schools no later than 5:00 p.m. on the Thursday preceding a scheduled board meeting, stating his or her name, address, organization or group represented, and the topic to be addressed. Prior to the board meeting, each speaker must discuss his or her concern with the director of schools.
2. Speakers addressing topics that are not on the agenda for board action, speakers who have been heard at a previous meeting, and speakers whose topics are considered repetitious shall be placed in the Public Comments section at the end of the agenda.
3. To speak immediately before an agenda item that requires board action, the speaker's topic must be directly relevant to the agenda item. If the request to speak occurs after the agenda is set, the director of schools may ask the Board to add the speaker to the agenda at the appropriate place.
The board chair shall call the speaker's name when it is time to speak. Speakers should use the microphone at the speaker's podium and state for the record their name, address, and organization or group represented.
THIS AGENDA IS PRELIMINARY AND BASED ON INFORMATION AVAILABLE AS OF THE DATE OF COMPILATION. THIS AGENDA IS SUBJECT TO CHANGE BY ADDING, MODIFYING, OR REMOVING ITEMS IN ACCORD WITH BOARD POLICIES AND PRACTICE. THE BOARD DISCLAIMS ANY RESPONSIBILITY TO UPDATE THE POSTED AGENDA.
AGENDA
HAMBLEN COUNTY BOARD OF EDUCATION MEETING
CENTRAL OFFICE HERITAGE ROOM
August 8, 2023 – 6:00 P.M.
1. Call to Order (Carolyn Holt Clawson)
2. Pledge of Allegiance (Russellville)
3. Adoption of Agenda
4. School Highlights/Celebrations/Recognition/Observances
4.1 Inspirational Moment (Russellville)
4.2 Scholars’ Bowl Champions (Buddy Smith)
4.3 AFJROTC Silver Star Community Service with Excellence Award (Buddy Smith)
4.4 Grow Your Own Program (Matt Drinnon)
5. Director’s Report (Arnold Bunch)
5.1 Personnel Report for August
5.2 Calendar Update
Citizen Tribune Kickoff Classic, East vs. West football, August 18, 7:00 p.m.
School Board Retreat and TSBA Fall District Meeting, August 27-28
Labor Day, September 4
TOSS 2023 Superintendent Conference, September 10-13
6. Educational Reports (Carolyn Holt Clawson)
TSBA Update
7. Board Member Committee Reports
HC*Excell – Arnold W. Bunch, Jr.
Curriculum – Clyde Kinder
CTE Advisory – Joe Gibson
Calendar – Jim Grigsby
Facilities – Roger Greene
Health & Safety – Jerrod Weems
Sick Leave Bank – Carolyn Clawson & Johnny Denton
Transportation – Johnny Denton
8. Consent Items
8.1 Minutes
July 11, 2023
8.2 Overnight Field Trips
August 25-26, MH-EH Girls Soccer Team to Gatlinburg TN Rocky Top Tournament, Gatlinburg, TN
August 26, MH-West Cross-Country Team to Hendersonville, NC
November 19-21, MVMS Beta Club to Opryland Resort and Convention Center, Nashville, TN
November 19-21, ERMS Beta Club to Opryland Resort and Convention Center, Nashville, TN
8.3 2023-24 Committee Recommendations
a. Student Disciplinary Hearing Authority
Daniel Aldridge Hugh Clement Kim Dyke
Calvin Decker Matthew Drinnon Randall Greene
Eric Helton Traci Jefferson Mandy Lloyd
Summer Moore Rebekah Patrick Brantley Smith
Christy Hogan-Young
b. Drug Testing Review Committee
Hugh Clement Nicholas Darnell Matthew Drinnon
Brad Hall Tim Landefeld Brantley Smith
8.4 SAVE Act Compliance Package Assurances (Hugh Clement)
8.5 Textbooks for Surplus
Meadowview math books
9. Discussion Items
None this month
10. Action Items
10.1 Requests for Proposal /Bids/Purchase/Contracts
a .New Lincoln Elementary 2023 – Infrastructure/Structured Cabling Installation, Digital Group, LLC
$127,971.75 (ESSER 3.0) (Harold Jones)
b. SY 23-24 1-year Foundation Care – Aruba Clearpass, Technology Express, LLC,
$54,468.00 (Project 2020) (Harold Jones)
c. District Monitoring Software, Central Technologies, Inc., $13,500.00 (general) (Harold Jones)
d. Calculus for AP Course and SaplingPlus for Calculus, MPS, $11,160.45 (instruction) (Buddy Smith)
e. Desktop All-in One (4-year replacement cycle), Technology Express, $31,225.00 (general)
(Harold Jones)
f. Student laptop (4-year replacement cycle), Technology Express, $1,262,420.00 (general)
(Harold Jones)
g. K-2 Device (4-year replacement cycle), Technology Express, $116,495.00 (general) (Harold Jones)
h. New Lincoln – 4K HDMI HDBAST = USB and Perp RS232, Technology Express, $18,404.40
(ESSER 3.0) (Harold Jones)
i. Technology Express, Bid IT23.07.27.1, Computers (Harold Jones)
j. Computers (Bid IT23.07.27.1), Technology Express, $58,704.09 (general) (Harold Jones)
k. 84 (Class D Rear Engine) Passenger Bus (Qty. 3), Mid-South Bus Center, $509,667.00
($169,889.00 each) (transportation funds 24/25 SY funding) (Rodney Long)
l. 2023-24 agreement with Boys & Girls Club for use of gymnasium and pool,
$5,000.00 (Hugh Clement)
m. 2023-24 Athletic Training services, Rehab Group, no cost (Hugh Clement)
n. 2023-24 student drug screening, Rehab Group, $50 per drug screen/$205 per
steroid screen (Hugh Clement)
o. 30 (Class A) Passenger Bus, Central States Bus Sales, $109,996.00
(transportation 24/25 SY funding) (Rodney Long)
p. 45 (Special Ed) Passenger Bus, Central States Bus Sales, $159,256.00
(transportation 24/25 SY funding) (Rodney Long)
10.2 Capital Projects (capital funds) (Hugh Clement)
a. Change order for Lincoln Elementary entrance and building pad, East Tennessee Turf &
Landscape, $177,300.00
b. Emergency Purchase Request, Resod section of West High football practice field, Taylor’s
Landscaping, $23,700.00
10.3 Board Policies
a. First Reading:
4.204 – Summer Instructional Programs
5.305 – Family and Medical Leave
b. Second and Final Reading:
1.106 – Code of Ethics
1.400 – School Board Meetings
1.404 – Appeals to and Appearances Before the Board
1.402 – Notification of Meetings
3.202 – Emergency Preparedness Plan
3.204 – Threat Assessment Team
3.205 – Security
4.204 – Summer Instructional Programs
4.300 – Extracurricular Activities
5.106 – Application and Employment
5.119 – Employment of Retirees
5.600 – Staff Rights & Responsibilities
6.202 – Home Schools
6.300 – Code of Conduct
6.309 – Zero Tolerance Offenses
6.4001 – Student Surveys, Analyses, and Evaluations
6.402 – Physical Examinations and Immunizations
10.4 Financials (Traci Antrican)
a. 2023-24 budget amendments
(1) General Purpose Amendment #2, $4,270,497.74
(2) Federal Purpose Amendment #1, $2,250,221.54
b. June 2023 Financial Reports
(1) General Fund
(2) Federal Fund
(3) School Nutrition Fund
(4) Fourth Quarter Expenditure
10.5 Project On-Track Tutoring Program MOU, Niswonger Foundation (Krista Christian)
10.6 2023-24 SY Agreement to Administer the School Nutrition Program(s) (Jennifer Buchanan)
10.7 Professional Employees MOU (Hugh Clement)
10.8 MOU between the State of Tennessee and Local Education Agency (Matt Drinnon)
10.9 The Federal Programs requests the board accept the funding of the Title IX McKinney-Vento Grant in the
amount of $87,121.00 (Christy Hogan-Young)
10.10 MOU between HCBOE and Hamblen County for SRO funding (Arnold Bunch)
10.11 Teacher Appeal (Carolyn Clawson)
11. Board-requested Items for Next Meeting
12. Board Comments
13. Adjournment until September 12 (Carolyn Holt Clawson)
All meetings of the Board of Education are open to the public, Persons who wish to speak before the
Board may do so at regular meetings by following these procedures:
1. An individual residing in Hamblen County may request that his or her name be placed on the
agenda by calling the office of the director of schools no later than 5:00 p.m. on the Thursday
preceding a scheduled board meeting, stating his or her name, address, organization or group
represented, and the topic to be addressed. Prior to the board meeting, each speaker must discuss
his or her concern with the director of schools.
2. Speakers addressing topics that are not on the agenda for board action, speakers who have been
heard at a previous meeting, and speakers whose topics are considered repetitious shall be placed in
the Public Comments section at the end of the agenda.
3. To speak immediately before an agenda item that requires board action, the speaker's topic must
be directly relevant to the agenda item. If the request to speak occurs after the agenda is set, the
director of schools may ask the Board to add the speaker to the agenda at the appropriate place.
The board chair shall call the speaker's name when it is time to speak. Speakers should use the
microphone at the speaker's podium and state for the record their name, address, and organization or group represented.
THIS AGENDA IS PRELIMINARY AND BASED ON INFORMATION AVAILABLE AS OF THE DATE
OF COMPILATION. THIS AGENDA IS SUBJECT TO CHANGE BY ADDING, MODIFYING, OR
REMOVING ITEMS IN ACCORD WITH BOARD POLICIES AND PRACTICE. THE BOARD
DISCLAIMS ANY RESPONSIBILITY TO UPDATE THE POSTED AGENDA.
HAMBLEN COUNTY BOARD OF EDUCATION MEETING
CENTRAL OFFICE HERITAGE ROOM
July 11, 2023 – 6:00 P.M.
1. Call to Order (Carolyn Holt Clawson)
2. Pledge of Allegiance
3. Adoption of Agenda
4. School Highlights/Celebrations/Recognition/Observances
None this month
5. Director’s Report (Arnold Bunch)
5.1 Personnel Report for July
5.2 Calendar Update
Welcome Back to School, July 28, 8:30 a.m. – 9:00 a.m. (East High Auditorium; Certified Staff)
9:30 a.m. – 10:00 a.m. (East High Auditorium; Non-Certified Staff)
6. Educational Reports (Carolyn Holt Clawson)
None this month
7. Board Member Committee Reports
HC*Excell – Arnold W. Bunch, Jr.
Curriculum – Clyde Kinder
CTE Advisory – Joe Gibson
Calendar – Jim Grigsby
Facilities – Roger Greene
Health & Safety – Jerrod Weems
Sick Leave Bank – Carolyn Clawson & Johnny Denton
Transportation – Johnny Denton
8. Consent Items
8.1 Minutes
June 13, 2023
8.2 Overnight Field Trips
May 1-5, 2024, MVMS Beta to Kennedy Space Center, Animal Kingdom, and Epcot, Orlando, FL
8.3 Request for Transportation surplus declaration:
8 buses out of service
3126 Caterpillar Motor
Floor Jack
9. Discussion Items
None this month
10. Action Items
10.1 Requests for Proposal /Bids/Purchase/Contracts
a. Spring 2023 ACT Test Administration – 11th grade, ACT, $24,087.00 (instruction) (Buddy Smith)
b. Educator Evaluation Software, Educator Software Solutions, $18,000.00 (instruction) (Buddy Smith)
c. New Pre-K Curriculum for SY 23-24, Kaplan Early Learning Company, $38,935.00 (instruction)
(Buddy Smith)
d. New Pre-K Curriculum for SY 23-24, Kaplan Early Learning Company, $11,980.00
(1/2 instruction; ½ SpEd) (Buddy Smith)
e. 4-Year Replacement Cycle (Qty. 175 Staff Computers, 8 Admin. Laptops), Technology Express
$246,084.50 (general) (Harold Jones)
f. SY 23-24 Yearly Maintenance Aims Web Plus (Qty. 7600), Learning Academy (Qty. 1), Pearson,
$31,902.00 (general) (Harold Jones)
g. SY 23-24 Yearly Maintenance – Follett Destiny Support & Hosting (9/30/2023-09/30/2024), Follett,
$18,850.12 (general) (Harold Jones)
h. Web Hosting, Video, & NADA Reporting Tool for SY 23-24, School in Sites, $18,860.09
(general) (Harold Jones)
i. SY 23-24 School Messenger Complete, 12-month Yearly Renewal (Yearly Maint.), Intrado, $16,586.55
(general) (Harold Jones)
j. Fire/Security Monitoring for SY 23-24, Commercial Building Systems, Inc., $19,680.00
(general) (Harold Jones)
k. SY 23-24 PowerSchool SIS Maintenance and Support (Dec. 26 2023 – Dec. 25, 2024), PowerSchool,
$65,050.44 (general) (Harold Jones)
l. SY 23-24 Yearly Maintenance – Aruba Wireless Yearly Maintenance (Nov. 12, 2023 – Nov. 11, 2024),
Technology Express, $23,885.00 (general) (Harold Jones)
m. 3-Section Pass thru Refrigerator, Douglas Equipment, $26,938.88 (school nutrition)
(Jennifer Buchanan)
10.2 Capital Projects (capital funds) (Hugh Clement)
a. SY 23-24 Yearly Maintenance, Video Surv. (Milestone Renewal) One year care plus & Expert Care
Premium, Eye in the Sky, $67,157.09
b. Security Bollards Fixed, Ted’s Supply, $35,992.00 (Safety Grant/Capital)
c. Security Bollards Removeable Bollards, Ted’s Supply $69,473.00 (Safety Grant/Capital)
d. East High School Entries Restoration, Wasco, Inc., $203,614.00
10.3 Board Policies
a. First Reading:
1.106 – Code of Ethics
1.400 – School Board Meetings
1.404 – Appeals to and Appearances Before the Board
1.402 – Notification of Meetings
3.202 – Emergency Preparedness Plan
3.204 – Threat Assessment Team
3.205 – Security
4.204 – Summer Instructional Programs
4.300 – Extracurricular Activities
5.106 – Application and Employment
5.119 – Employment of Retirees
5.600 – Staff Rights & Responsibilities
6.202 – Home Schools
6.300 – Code of Conduct
6.309 – Zero Tolerance Offenses
6.4001 – Student Surveys, Analyses, and Evaluations
6.402 – Physical Examinations and Immunizations
b. Second and Final Reading:
1.102 – Board Members Legal Status
4.403 – Library Materials
6.319 – Alternative School Programs
10.4 Financials (Traci Antrican)
a. 2023-24 budget amendments
(1) General Purpose Amendment #1, $0.94
b. May 2023 Financial Reports
(1) General Fund
(2) Federal Fund
(3) School Nutrition Fund
10.5 Superintendent evaluation (Carolyn Clawson)
11. Board-requested Items for Next Meeting
12. Board Comments
13. Adjournment until August 8 (Carolyn Holt Clawson)
THIS AGENDA IS PRELIMINARY AND BASED ON INFORMATION AVAILABLE AS OF THE DATE OF COMPILATION. THIS AGENDA IS SUBJECT TO CHANGE BY ADDING, MODIFYING, OR REMOVING ITEMS IN ACCORD WITH BOARD POLICIES AND PRACTICE. THE BOARD DISCLAIMS ANY RESPONSIBILITY TO UPDATE THE POSTED AGENDA.
HAMBLEN COUNTY BOARD OF EDUCATION MEETING
CENTRAL OFFICE HERITAGE ROOM
June 13, 2023 – 6:00 P.M.
1. Call to Order (Carolyn Holt Clawson)
2. Pledge of Allegiance
3. Adoption of Agenda
4. School Highlights/Celebrations/Recognition/Observances
None this month
5. Director’s Report (Arnold Bunch)
5.1 Personnel Report for June
5.2 Calendar Update
TSBA Summer Law Institute, July 21-22
6. Educational Reports (Carolyn Holt Clawson)
None this month
7. Board Member Committee Reports
HC*Excell – Arnold W. Bunch, Jr.
Curriculum – Clyde Kinder
CTE Advisory – Joe Gibson
Calendar – Jim Grigsby
Facilities – Roger Greene
Health & Safety – Jerrod Weems
Sick Leave Bank – Carolyn Clawson & Johnny Denton
Transportation – Johnny Denton
8. Consent Items
8.1 Minutes
May 9, 2023
May 16, 2023 (Special Called Meeting)
8.2 Overnight Field Trips
June 20-22, MH-WH Girls’ Basketball Team, Middle Tennessee State University, Murfreesboro, TN
July 14-16, MH-EH Volleyball Team, Ohio State University Volleyball Camp, Columbus, OH
8.3 Textbooks for Surplus
LHMS, Algebra I
Whitesburg, various library books
MVMS, various library books
8.4 2023-24 Asbestos (AHERA) contract
8.5 MH-EH & WH permission to participate in region and state tournaments that require overnight stays.
8.6 2023-24 Student Fees
8.7 2023-24 Consolidated application program planning and finance
9. Discussion Items
Agriculture, Food, and Natural Resources (Daniel Aldridge)
10. Action Items
10.1 Requests for Proposal /Bids/Purchase/Contracts
a. 2023-2024 Software Fees for Frontline HR Recruiting and Hiring, Frontline Education, $53,692.57
(general) (Traci Antrican)
b. 2023-24 Workers Compensation Insurance, Local Government Insurance Pool, $350,214.00
(general) (Traci Antrican)
c. Online Courseware for Credit Recovery – MBAS & High Schools, Edmentum, $15,439.32
(instruction) (Buddy Smith)
d. 2023-24 Property, Liability, Vehicle, and Cybersecurity Insurance, Liberty Mutual, $562,747.00
(general) (Traci Antrican)
e. Professional Development – Instructional Support SY 23-24, TNTP, INC., $114,512.00
(ESSER 3.0) (Buddy Smith)
f. REI Camera Systems (Qty, 21), Central States Bus Sales, $60,385.50 ($2,875.50 per unit)
(ESSER 2.0) (Rodney Long)
g. LE – New Construction Switch Hardware, Technology Express, $230,797.28 (ESSER 3.0)
(Harold Jones)
h. New LE Site – WiFi Hardware, Technology Express, $103,941.44 (ESSER 3.0) (Harold Jones)
i. Eisen 1440GE Lathes or Equivalent for West High – Craig Short (Qty. 4), Kentech Machinery, Inc.,
$71,690.00 (Innovative High School Grant) (Daniel Aldridge)
j. Intelitek CNC Mill or Equivalent for West High – Davin Hatfield, Learning Labs, Inc., $23,931.61
(Innovative High School Grant) (Daniel Aldridge)
k. K-2 Tablet Computer, 3-year Pro Support, and 3-year Accidental, Technology Express, $34,074.00
(Carl Perkins) (Innovative High School Grant) (Daniel Aldridge)
10.2 Capital Projects (capital funds) (Hugh Clement)
a. Change order, Building Management Consultants, deduct $4,637.16
10.3 Board Policies
a. First Reading
1.102 – Board Members Legal Status
4.403 – Library Materials
6.319 – Alternative School Programs
10.4 Financials (Traci Antrican)
a. 2022-23 budget amendments
(1) Federal Programs Amendment #9, $1,378.00
(2) General Purpose Amendment #9, $0.00
(3) School Nutrition Program Amendment #4, $0.00
b. April 2023 Financial Reports
(1) General Fund
(2) Federal Fund
(3) School Nutrition Fund
10.5 The Federal Programs Department respectfully requests the board accepts the following staff changes listed
below. These changes are part of our Consolidated Funding Application (CFA), and all changes will be
supported through federal funding. No staffing changes will be made until the CFA receives final approval
from TDOE.
These schools are requesting the following changes:
Lincoln Heights Elem. – addition of three 25-hour Educational Assistants, will be funded through Title I.
Witt Elem. – part time teacher changed to full time teacher, will be funded through Title I.
Witt Elem. – remove part time teacher position. This position is now vacant, the teacher retired. WT would
like to eliminate the position.
District Wide – Multi Lingual Learner Accessibility Coach, funded through Title III & ESSER 3.0
(1-year position)
District Wide – remove 25 hour EL Assistant. This position is now vacant. Funds will be reallocated for the
Accessibility Coach position.
11. Board-requested Items for Next Meeting
12. Board Comments
13. Adjournment until July 11 (Carolyn Holt Clawson)
THIS AGENDA IS PRELIMINARY AND BASED ON INFORMATION AVAILABLE AS OF THE DATE OF COMPILATION. THIS AGENDA IS SUBJECT TO CHANGE BY ADDING, MODIFYING, OR REMOVING ITEMS IN ACCORD WITH BOARD POLICIES AND PRACTICE. THE BOARD DISCLAIMS ANY RESPONSIBILITY TO UPDATE THE POSTED AGENDA.
AGENDA
HAMBLEN COUNTY BOARD OF EDUCATION SPECIAL-CALLED MEETING
May 16, 2023 – 6:15 P.M.
CENTRAL OFFICE HERITAGE ROOM
(Budget Work Session 5:15 – 6:15 P.M.)
1. Call to Order
2. Pledge of Allegiance
3. Adoption of Agenda
4. School Highlights/Celebrations/Recognition/Observances
None
5. Action
5.1 Budget
6. Adjournment
THIS AGENDA IS PRELIMINARY AND BASED ON INFORMATION AVAILABLE AS OF THE DATE OF COMPILATION. THIS AGENDA IS SUBJECT TO CHANGE BY ADDING, MODIFYING, OR REMOVING ITEMS IN ACCORD WITH BOARD POLICIES AND PRACTICE. THE BOARD DISCLAIMS ANY RESPONSIBILITY TO UPDATE THE POSTED AGENDA
HAMBLEN COUNTY BOARD OF EDUCATION MEETING
CENTRAL OFFICE HERITAGE ROOM
May 9, 2023 – 6:00 P.M.
Retiree Reception, 5:00 p.m., MH-East Cafeteria
1. Call to Order (Carolyn Holt Clawson)
2. Pledge of Allegiance (Hillcrest)
3. Adoption of Agenda
4. School Highlights/Celebrations/Recognition/Observances
4.1 Inspirational Moment (Hillcrest)
5. Director’s Report (Arnold Bunch)
5.1 Personnel Report for May
5.2 Calendar Update
May 25, Graduation - WSCC Expo Center
4:00 pm – MH-East High
8:30 pm – MH-West High
6. Educational Reports (Carolyn Holt Clawson)
None this month
7. Board Member Committee Reports
HC*Excell – Arnold W. Bunch, Jr.
Curriculum – Clyde Kinder
CTE Advisory – Joe Gibson
Calendar – Jim Grigsby
Facilities – Roger Greene
Health & Safety – Jerrod Weems
Sick Leave Bank – Carolyn Clawson & Johnny Denton
Transportation – Johnny Denton
8. Consent Items
8.1 Minutes, April 11, 2023
8.2 Overnight Field Trips
May 19-20 MH-EH Air Force JROTC to Eagle Trace Christian Camp, Morristown, TN
June 5-7, MH-EH Girls’ Basketball Varsity & JV to Johnson University (FCA Basketball Team Camp),
Knoxville, TN
June 7-10, MH-EH Air Force JROTC to BSA Camp Davy Crockett, Whitesburg, TN
June 15-18, MH-EH Boys’ Basketball to MTSU AND Bartlett High School, Murfreesboro & Memphis, TN
June 20-25, MH-WH CTE HOSA to International Leadership Conference, Dallas, TX
8.3 Textbooks for Surplus
Witt, various library books
8.4 2023-24 Weighted Courses
9. Discussion Items
None this month
10. Action Items
10.1 Requests for Proposal /Bids/Purchase/Contracts
a. 2023-2024 Student Athletic Insurance, Insurance Solutions/Bollinger Specialty, $71,295.00
(general) (Traci Antrican)
b. 2023-2024 Skyward Accounting/HR Software Fees, Skyward, Inc., $65,063.00 (general)
(Traci Antrican)
c. Renaissance – Accelerated Reader Subscription Renewal for SY 23-24 (7/31/23-07/31/24)
Renaissance Learning, Inc., $44,350.40 (general) (Harold Jones)
d. Drug and Alcohol Testing, American School Management (see attached bid) (transportation)
(Rodney Long)
e. Wrecker Service, Malone’s Wrecker Service (see attached bid) (transportation) (Rodney Long)
f. Radial Tires, Free Service Tire (see attached bid) (transportation) (Rodney Long)
g. Recap Tires, Free Service Tire (see attached bid) (transportation) (Rodney Long)
h. Washing of school buses, Pressure Clean II (see attached bid) (transportation) (Rodney Long)
i. School Nutrition – Desktop station all-in-one w 3-year accidental warranty (Qty. 20), Technology
Express, $25,252.60 (school nutrition) (Harold Jones)
j. Professional Development for Math Literacy and Implementation Support, TNTP, INC., $142,000.00
(M.I.S.G.) (Buddy Smith)
k. Aimsweb Plus complete renewal for SY 23-24 (Qty. 4,500), Pearson, $31,500.00
(instruction) (Buddy Smith)
l. Care Assessment & Mastery Connect Platform – Renewal SY 23-24, Instructure, $145,790.00
(instruction) (Buddy Smith)
10.2 Capital Projects (capital funds) (Hugh Clement)
a. MH-EH Auditorium sound system, CESMG, $18,501.00
b. Fence projects at Russellville Primary & West High, Browns Custom Fencing, $109,062.14
c. Paint projects at Manley Primary, ERMS, John Hay, MVMS, & Burke-Toney, Kenny Reed
Painting, $31,634.00
d. Miller Boyd Annex – Storage Server, Eye in the Sky, $10,728.40 (Harold Jones)
e. Miller Boyd Annex – Cameras and Licenses, Eye in the Sky, $19,963.54 (Harold Jones)
f. Miller Boyd Annex – Infrastructure/Structured Cabling Materials, Anixter, $29,996.91 (Harold Jones)
g. Tree bid for 2023 (see attached) (Jeff Seay)
h. Gymnasium Acoustics at EH, Benton Bros. Solutions, $66,128.00
10.3 Financials (Traci Antrican)
a. 2022-23 budget amendments
(1) Federal Programs Amendment #8, $30,070.67
(2) General Purpose Amendment #8, $1,226,307.70
b. March 2023 Financial Reports
(1) General Fund
(2) Federal Fund
(3) School Nutrition Fund
(4) Third Quarter Expenditure Report
10.4 Acceptance of the Additional Targeted Support and Improvement (ATSI) 22 Grant awarded from the
Tennessee Department of Education in the amount of $150,000 for FY 2024. This grant is focused on our
two ATSI schools, Meadowview and West View. (Buddy Smith)
10.5 Requesting two new, one-year Positions at MVMS (Instructional Accessibility Coach) and WVMS
(Instructional Facilitator) funded by the Additional Targeted Support (ATSI) 22 Grant. Total funding
is $150,000.
11. Board-requested Items for Next Meeting
12. Board Comments
13. Adjournment until June 13 (Carolyn Holt Clawson)
THIS AGENDA IS PRELIMINARY AND BASED ON INFORMATION AVAILABLE AS OF THE DATE OF COMPILATION. THIS AGENDA IS SUBJECT TO CHANGE BY ADDING, MODIFYING, OR REMOVING ITEMS IN ACCORD WITH BOARD POLICIES AND PRACTICE. THE BOARD DISCLAIMS ANY RESPONSIBILITY TO UPDATE THE POSTED AGENDA.
HAMBLEN COUNTY BOARD OF EDUCATION MEETING
CENTRAL OFFICE HERITAGE ROOM
April 11, 2023 – 6:00 P.M.
(Budget Work Session 4:45 – 5:45 P.M.)
1. Call to Order (Carolyn Holt Clawson)
2. Pledge of Allegiance (Witt)
3. Adoption of Agenda
4. School Highlights/Celebrations/Recognition/Observances
4.1 Inspirational Moment (Witt)
4.2 SCOPE Participants (Traci Jefferson/Branson Harp, Sponsors)
M-H East, Benjamin Concha Martinez and Ashlei Peterson – 11th grade
M-H West, Jeffery Glover and Aarya Patel – 11th grade
4.3 M-H West Yearbook Staff National Award Winners (Jackie Cutshaw, Adviser)
Allie McKenna, Editor in Chief
Chloe Seal
Raylie Lykens
Isabella Swanson
Lauren Gray
Adison Manuel
5. Director’s Report (Arnold Bunch)
5.1 Personnel Report for April
5.2 Calendar Update
May 2, Morristown City Election
6. Educational Reports (Carolyn Holt Clawson)
None this month
7. Board Member Committee Reports
HC*Excell – Arnold W. Bunch, Jr.
Curriculum – Clyde Kinder
CTE Advisory – Joe Gibson
Calendar – Jim Grigsby
Facilities – Roger Greene
Health & Safety – Jerrod Weems
Sick Leave Bank – Carolyn Clawson & Johnny Denton
Transportation – Johnny Denton
8. Consent Items
8.1 Minutes, March 14, 2023
8.2 Overnight Field Trips
April 19-22, MH-WH Band to TMEA All-State Band Clinic, Nashville, TN
April 22-26, MH-WH DECA Club to Orange County International Competition, Orlando, FL
May 19-21, County-Wide Area 10 Special Olympics to Lipscomb University, Nashville, TN
June 8 -18, MH-WH Morristown Speech and Debate Team to National Speech and Debate Tournament,
Phoenix, AZ
March 24-28 (2024), MH-EH Choir Department to Carnegie Hall, New York City, NY
8.3 200 Day Accountability Report for the 2023-24 SY
9. Discussion Items
None this month
10. Action Items
10.1 Requests for Proposal /Bids/Purchase/Contracts
a. Alpha Elem. to Dollywood (195 students @ $43.80; 145 adults @ $57.26), $16,843.70
(school) (Kim Dyke)
b. Mowing 2023-2026 (3-year contract), All Seasons, $6,945 per mowing at each location, (general)
(Jeff Seay)
c. Turf management at West High & Long Reel (3-year contract) 2023-2026, Taylors Landscaping,
$39,000 yearly (general) (Jeff Seay)
d. Playground mulch, Bliss, $21.60 per cubic yard (general) (Jeff Seay)
e. Pest Control 2023-2026 (3-year contract), Ace Pest Control, $42,000 yearly (general) (Jeff Seay)
f. Paint bid for 2023-24 SY, see recap, (general) (Jeff Seay)
g. Resod East High Long Reel and West High Football & Soccer practice fields, Taylors Renovation,
$67,405 yearly
h. CTE desktop station all-in-one (Qty. 45), Technology Express, $63,544.05, (federal – Carl Perkins)
(Daniel Aldridge)
i. Teacher laptops for CTE (Qty. 9), Technology Express, $11,998.98 (federal – Carl Perkins)
(Daniel Aldridge)
j. Foundational Skills Curriculum – Grades K-2, Tennessee Book Company, $359,091.84
(dept. of Instruction) (Buddy Smith)
k. Science Textbooks – Grades 3-8, Tennessee Book Company, $85,899.00, (dept. of Instruction)
(Buddy Smith)
l. ESP – Aruba Outdoor AP 377 w/mounts (Qty. 13), Technology Express, $14,563.77
(ARP Stabilization Grant) (Stacy Gibson)
m. Special services contract renewals for 2023-24 (general) (Mandy Lloyd)
(1) Behavior Specialist Services, Support Solutions of TN, $80 hour for BCBA
and $45 hour for RBT
(2) Physical Therapy Services, Grace Rehabilitation Center, Inc., $45 hour for PT/ $0 PTA
(3) Speech and Language Pathology Services, Comprehensive Therapy Consultants, Inc.,
$55 hour
(4) Speech and Language Pathology Services TennCare, Sidekick Therapy Partners,
$.40 per mile
(5) Occupational Therapy Services, Grace Rehabilitation Center, Inc., $42 hour for OT
and $28 hour for OTA
n. Russellville Elementary to Dollywood (138 students @ $43.80; 102 adults @ $57.25) $11,883.90 (school) (Samuel Taylor)
10.2 Capital Projects (capital funds) (Hugh Clement)
a. MB Annex – Axis/Gateway Controller, Switches, Wireless Access Points, Technology Express,
$54,991.14 (Harold Jones)
b. Whitesburg Elem. School Re-roofing, Morristown Roofing, $58,631.00
c. Russellville Primary School partial Re-roof, Morristown Roofing, $422,579.00
d. Design fee for Girls’ Basketball locker room at M-H East, Lewis Group Architects, $5,000
e. Design fee for Miller Boyd Alternative Elem. School, Lewis Group Architects, $70,000
f. Roof Consulting Services for 2023-24, Building Management Consultants, $61,364.00
g. Change order for Re-Roofing projects at Union Heights, Russellville, Witt, and Miller Boyd,
Morristown Roofing Company, Inc., $64,376.80
10.3 Board Policies (Hugh Clement)
a. Second and Final Reading
1.106 – Code of Ethics
1.107 – Board Member Conflict of Interest
4.204 – Summer Instructional Programs
6.4052 – Opioid Antagonist
6.4052.1 – Opioid Antagonist
6.4052.2 – Receipt/Storage of Naloxone
6.4052.3 – Use Reporting Form
10.4 Financials (Traci Antrican)
a. 2022-23 budget amendments
(1) Federal Programs Amendment #7, $0.00
(2) General Purpose Amendment #7, $4,000,000
b. February 2023 Financial Reports
(1) General Fund
(2) Federal Fund
(3) School Nutrition Fund
10.5 Request to approve one CTE Construction Teacher at West High School, four Middle School CTE Health
Science Teachers, and to continue the CTE Instructional Facilitator (currently funded by the IHSM grant),
these positions will be funded through the Innovative School Model Grant at the following rate with the
expectation that the district will fund 100% in year four:
Year 23-24 – 100% Grant Local – 0%
Year 24-25 – 75% Grant Local – 25%
Year 25-26 – 50% Grant Local – 50%
Year 26-27 – 0% Grant Local – 100%
10.6 Tenure Recommendations (Arnold Bunch)
Leah Henshaw Bekah Scariano
Rebekah Wagner
10.7 The CTE Department respectfully requests the board to accept the funding of the Innovative School Model
Grant. The grant was awarded on March 24, 2023 in the amount of $4,000,000. The grant period is 4/1/2023 -
06/30/2026. (Daniel Aldridge)
11. Board-requested Items for Next Meeting
12. Board Comments
13. Adjournment until May 9 (Carolyn Holt Clawson)
THIS AGENDA IS PRELIMINARY AND BASED ON INFORMATION AVAILABLE AS OF THE DATE OF COMPILATION. THIS AGENDA IS SUBJECT TO CHANGE BY ADDING, MODIFYING, OR REMOVING ITEMS IN ACCORD WITH BOARD POLICIES AND PRACTICE. THE BOARD DISCLAIMS ANY RESPONSIBILITY TO UPDATE THE POSTED AGENDA.
AGENDA
HAMBLEN COUNTY BOARD OF EDUCATION MEETING
CENTRAL OFFICE HERITAGE ROOM
March 14, 2023 – 6:00 P.M.
(Budget Work Session 4:45 – 5:45 P.M.)
1. Call to Order (Carolyn Holt Clawson)
2. Adoption of Agenda
3. Pledge of Allegiance (Alpha)
4. School Highlights/Celebrations/Recognition/Observances
4.1 Inspirational Moment (Alpha)
4.2 MH-WH Speech and Debate Team National Qualifiers:
Jefferey Glover – 1 st in Dramatic Interpretation
Abigail Snider – 1 st in Program Oral Interpretation
Joseph Parrot – 4 th in Program Oral Interpretation
4.3 2022-2023 Comprehensive Educational Resources (CER) Team Participants:
Lincoln Elementary – Alexis Lichlyter (2 nd Social Studies)
Lincoln Elementary – Kim Pennala (3 rd Math)
John Hay – Jenny Bridges (3 rd Science)
Union Heights – Samantha Carroll (4 th Math)
District Coach – Donna Kanipe (4 th Science)
Union Heights – Amber McAnally (4 th Social Studies)
Hillcrest – April Shearer Cline (5 th Math)
Meadowview – Tabbatha Atkins (6 th Math)
Meadowview – Jennifer Moloney (6 th Science)
Lincoln Middle – Austin Hurst (8 th Social Studies)
East High – Kimber McDaniel (Algebra 2)
West High – Rachel Lakins (English I)
West High – Hannah Lane (English III)
West High – Michael Todd (English IV)
West High – Ashley Odom (Chemistry)
West High – Lee Moreland (US History)
West High – Nick Morgan (World History)
West High – Amy Story (Government)
West High – Todd Bradley (Government)
4.4 2023-24 SY Math Textbook Adoption:
K-5: McGraw Hill TN Reveal Math
6-8: McGraw Hill TN Reveal Math
9:12: McGraw Hill TN Reveal Math
PreCal: Savvas
5. Director’s Report (Arnold Bunch)
5.1 Personnel Report for March
5.2 Calendar Update
March 27-31, Spring Break
April 7, Spring Holiday
6. Educational Reports (Carolyn Holt Clawson)
None this month
7. Board Member Committee Reports
HC*Excell – Arnold W. Bunch, Jr.
Curriculum – Clyde Kinder
CTE Advisory – Joe Gibson
Calendar – Jim Grigsby
Facilities – Roger Greene
Health & Safety – Jerrod Weems
Sick Leave Bank – Carolyn Clawson & Johnny Denton
Transportation – Johnny Denton
8. Consent Items
8.1 Minutes, February 14, 2022
8.2 Overnight Field Trips
March 20-22, MH-WH FFA State FFA Convention, Gatlinburg, TN
April 3-5, MH-WH Future Business Leaders of America, Chattanooga Marriott Convention Center,
Chattanooga, TN
April 20-22, MH-EH Speech & Debate Team to Bartlett High School, Bartlett, TN
April 21-23, MH-EH Vet Science Team, UT Martin, Union City, TN
April 21-22, MH-EH Track Team to University of Louisville for the Eastern Relays, Louisville, KY
April 26, MH-EH English IV, Barter Theater, Abingdon, VA
June 17-20, MH-EH Beta Club, Louisville Convention Center, Louisville, KY
July 9-14, MH-WH Golf Team (Boys & Girls), Callawassie Island Club, Okatie, SC
8.3 Textbooks for Surplus
Whitesburg, various library books
8.4 Emergency Purchase Request, Cybersecurity Deductible, McDonald Hopkins/Arete, $10,000.00
8.5 2023-24 Comprehensive Educational Resources (CER) Membership Agreement
9. Discussion Items
None this month
10. Action Items
10.1 Requests for Proposal /Bids/Purchase/Contracts
a. Barracuda Networks: Email Protection – Yearly Maint. 5/17/23-5/16/24, GovConnection, $30,420.00
(general) (Harold Jones)
b. Bid IT22.17.02.1 Printers, Technology Express, $16,769.93 (general) (Harold Jones)
c. MVMS to Dollywood ($40 @ 500 students; $52 @ 50 teachers), $22,600.00
(school) (Kristen Brockman)
d. Radio system annual plan, Carroll Engineering Co., $16,236.00 (transportation) (Rodney Long)
e. Copier Paper, American Paper and Twine (all funds) (Traci Antrican)
f. School Pictures (school) (Traci Antrican)
Cardinal Photographics Lifetouch Simple Pix
Strawbridge Studios PhotoGenius
g. Water bottle filling station and filter for schools (Qty. 26), Home Depot Pro, $47,936.46
($1,843.71 each) (ELC grant) (Buddy Smith)
h. School Yearbooks (school) (Traci Antrican)
Balfour Publishing Josten’s Lifetouch
Herf Jones PhotoGenius Simple Pix
i. E-rate technology contracts (Harold Jones)
New Bid Awarded with option to renew
(1) Technology Express, Bid IT23.17.02.1, Printers
First - year renewal
(1) Central Technologies, Bid IT22.17.01.1, Digital Classroom Management and Monitoring
Software
(2) GovConnection, Bid IT22.19.04.2, Cloud-Based Email Protection/Gateway Defense and
Barracuda Maintenance and Support
Second-year renewal
(1) Digital Group, LLC, Bid IT21.25.01.1, Infrastructure/Structured Cabling Installation
(2) SOS Computers, LLC, Bid IT21.09.09.1, Charging Carts and Computers
(3) SOS Computers, LLC, Bid IT21.2.01.3, Laptop Protective Sleeve 13”
Third-year renewal
(1) Anixter, Bid IT20.13.01.6, Infrastructure/Structured Cabling Materials
(2) Commercial Building Systems, Inc, Bid IT20.13.01.5, Intrusion and Fire System Central
Monitoring Services
(3) Consolidated Electronic Systems, Bid IT20.13.01.4, Fire Alarm Inspection
(4) Renaissance Learning, Inc. Bid IT20.13.01.1, Cloud-Based Reading Practice Services
(5) School in Sites, Bid IT20.13.01.7, Website Content Management & Web Hosting Services
(6) SOS Computers, LLC, Bid IT20.13.01.3, Enterprise Network Switching & Electronics
10.2 Capital Projects (capital funds) (Hugh Clement)
a. Design fee for Dog Grooming Classroom @ East High, Lewis Group Architects, $8,000.00
(SPARC Grant & Innovative Schools Grant)
b. Design fee for Greenhouse Relocation @ East High, Lewis Group Architects, $7,000.00
(Innovative Schools Grant)
c. Classroom Upgrade @ East High, Lewis Group Architects, $3,000.00
d. Expansion of Vocational Classrooms @ West High, Lewis Group Architects, $80,000.00
(Innovative Schools Grant)
e. Engineering Fees for Meadowview bus lane project, Clint Harrison, $18,500.00
10.3 Board Policies (Hugh Clement)
a. First Reading
1.106 – Code of Ethics
1.107 – Board Member Conflict of Interest
4.204 – Summer Instructional Programs
6.4052 – Opioid Antagonist
6.4052.1 – Opioid Antagonist
6.4052.2 – Receipt/Storage of Naloxone
6.4052.3 – Use Reporting Form
10.4 Financials (Traci Antrican)
a. 2022-23 budget amendments
(1) Federal Programs Amendment #6, $734.82
(2) General Purpose Amendment #6, $435,000.00
b. January 2023 Financial Reports
(1) General Fund
(2) Federal Fund
(3) School Nutrition Fund
10.5 Tenure Recommendations (Arnold Bunch)
Whitney James
10.6 Request approval for 1 full-time floater nurse position to cover for the absence of a regularly assigned
school nurse in the event of illness, field trip, or other necessary absence. The floater nurse can also assist
regular school nurses in the event of a lockdown, emergency evacuation, or other school level emergency
situations. This position will be funded until the end of the 22-23 SY through the ELC Grant. (Mandy Lloyd)
10.7 Proposed District Mission/Vision (Buddy Smith)
10.8 District K-12 Math Curriculum, McGraw Hill TN Reveal Math - from TN Book Co. (State Contract) $1,514,064.91 (Department of Instruction) (Buddy Smith)
11. Board-requested Items for Next Meeting
12. Board Comments
13. Adjournment until April 11 (Carolyn Holt Clawson)
THIS AGENDA IS PRELIMINARY AND BASED ON INFORMATION AVAILABLE AS OF THE DATE
OF COMPILATION. THIS AGENDA IS SUBJECT TO CHANGE BY ADDING, MODIFYING, OR
REMOVING ITEMS IN ACCORD WITH BOARD POLICIES AND PRACTICE. THE BOARD
DISCLAIMS ANY RESPONSIBILITY TO UPDATE THE POSTED AGENDA.
HAMBLEN COUNTY BOARD OF EDUCATION MEETING
CENTRAL OFFICE HERITAGE ROOM
February 14, 2023 – 6:00 P.M.
1. Call to Order (Carolyn Holt Clawson)
2. Adoption of Agenda
3. Pledge of Allegiance (John Hay)
4. School Highlights/Celebrations/Recognition/Observances
4.1 Inspirational Moment (John Hay)
4.2 District Teachers of the Year:
PreK-4 – Amanda Maynard, Witt
5-8 – Kerry Stacy, MVMS
9-12 – Kevin Parker, West High
Principal of the Year – Ms. Shelley Greene, Lincoln Elementary
Supervisor of the Year – Dr. Matt Drinnon, Supervisor of Human Resources
4.3 Spelling Bee Winners:
First Place – Thomas Drinnon, ERMS
Second Place – Noah Cabrera Frank, WVMS
4.4 Recognition of Service
4.5 Recognition of Exemplary School Audits
5. Director’s Report (Arnold Bunch)
5.1 Personnel Report for February
5.2 Calendar Update
February 20, Presidents’ Day
March 3, Teacher Professional Development Day
6. Educational Reports (Carolyn Holt Clawson)
None this month
7. Board Member Committee Reports
HC*Excell – Arnold W. Bunch, Jr.
Curriculum – Clyde Kinder
CTE Advisory – Joe Gibson
Calendar – Jim Grigsby
Facilities – Roger Greene
Health & Safety – Jerrod Weems
Sick Leave Bank – Carolyn Clawson & Johnny Denton
Transportation – Johnny Denton
8. Consent Items
8.1 Minutes, January 10, 2022
8.2 Overnight Field Trips
February 22-23, MH-EH FFA, TN Legislative Breakfast with Gov. Lee, Nashville, TN
March 3, MH-EH Advanced Choir, NPAC/Greeneville High School, Greeneville, TN
March 3-4, MH-WH Speech and Debate Team to Cookeville High School, Cookeville, TN
March 3-4, MH-EH Speech and Debate Team to Cookeville High School, Cookeville, TN
March 5-6, MH-EH & WH, SCOPE delegates to TSBA SCOPE conference at Belmont, Nashville, TN
March 9-11, MH-WH DECA Club to Chattanooga Convention Center, Chattanooga, TN
March 25-30, MH-EH Lady Canes Softball Team to the Gulf Coast Classic Softball Tournament,
Gulf Shores, AL
April 4-6, MH-WH HOSA, Knoxville Convention Center, Knoxville, TN
April 4-6, EH HOSA, Knoxville Convention Center, Knoxville, TN
April 19-22, MH-EH Advanced Choir to Opryland Hotel, Nashville, TN
April 19-22, WH Choir All- State students to perform at the Opryland Hotel, Nashville, TN
April 20-22, MH-WH Speech and Debate Team to Bartlett High School, Bartlett, TN
May 11-13, ERMS Jr. Beta Club, Cincinnati, OH
May 19, Russellville Elem. Safety Patrol & Beta Club to Biltmore, Asheville, NC
June 16-20, MH-WH Beta Club to Kentucky International Convention Center, Louisville, KY
8.3 6-month updates to the following (these are ESSER requirements):
a. District Health and Safety Plan
b. District Public Plan for Remaining Funds
9. Discussion Items
None this month
10. Action Items
10.1 Requests for Proposal /Bids/Purchase/Contracts
a. John Hay – Network Switching & Electronics (E-Rate), Technology Express, $12,634.99
(Project 2020) (Harold Jones)
b. Union Heights – Network Switching & Electronics (E-Rate), Technology Express, $10,904.83
(Project 2020) (Harold Jones)
c. West Elementary – Network Switching & Electronics (E-Rate), Technology Express, $10,996.82
(Project 2020) (Harold Jones)
d. Whitesburg – Network Switching & Electronics (E-Rate), Technology Express, $12,609.01
(Project 2020) (Harold Jones)
e. Witt – Network Switching & Electronics (E-Rate), Technology Express, $11,063.78
(Project 2020) (Harold Jones)
f. PowerSchool Hosting, PowerSchool, $36,757.50 (general) (Harold Jones)
g. FileWave Site License (Qty. 10,000) – 1 year & FileWave Remote Pro (Qty. 4), FileWave,
$53,600.00 (general) (Harold Jones)
h. PowerSchool SIS Maintenance and Support (12/26/23 to 12/25/24), PowerSchool,
$65,050.44 (general) (Harold Jones)
i. PowerSchool Enrollment Reg., Staff Reg., Enrollment Additional Language (7/1/23 to 6/30/24),
PowerSchool, $34,544.05 (general) (Harold Jones)
j. Digital Classroom Management and Monitoring Software, Central Technologies, $34,400.00
(ESSER 3.0) (Harold Jones)
k. K-2 Tablet Computer, Asset Tagging, 3-year Pro-Support, & 3-year accidental (Quantity 200),
Technology Express, $124,934.00 (Project 2020) (Harold Jones)
l. SY 23-24 Microsoft EES Yearly Renewal (Yearly Maint.), SHI, $56,139.22 (general) (Harold Jones)
m. SY 23-24 G-Suite Enterprise for all faculty/staff License 12-month yearly renewal (Yearly Maint.),
SHI, $44,100.00 (ESSER 3.0 & general) (Harold Jones)
n. iBoss Maintenance and Support, CDW-G, $58,520.00 (general) (Harold Jones)
o. Yearly Maintenance – Barracuda 650 – Energize update, Instant Replacement, GovConnection,
$10,445.76, (general) (Harold Jones)
p. Yearly Maintenance – Barracuda 690 – Energize update, Unlimited Cloud, Instant Replacement,
GovConnection, $12,020.16 (general) (Harold Jones)
q. Printer Logic Maintenance and Support SAAS Core Edu – (Qty. 350 - 4/28/23 – 4/28/24)
Konica Minolta, $12,015.50 (general) (Harold Jones)
r. Absence & Substitute Management Software & Professional Learning Management Software,
Frontline Education, $56,878.38 (general) (Traci Antrican)
10.2 Capital Projects (capital funds) (Hugh Clement)
a. SY 23-24 Video Surv. (Milestone Renewal) One Year Care & Expert Care Premium 1102 users,
Eye in the Sky, $67,036.23 (Harold Jones)
b. Cleaning services for Burke-Toney/Long Reel Track, Bobby Davis, $23,750.00
c. Painting projects at MBAS, WVMS, and WH, Reed Painting/Construction, $19,141.00
d. Lean-to at MH-WH, M B & R Contractors, INC., $16,329.60
e. Construction for new Lincoln Elementary
10.3 Financials (Traci Antrican)
a. 2022-23 budget amendments
(1) Federal Programs Amendment #5, $0.00
(2) General Purpose Amendment #5, $156,475.64
(3) School Nutrition Amendment #3, $291,516.13
b. December 2022 Financial Reports
(1) General Fund
(2) Federal Fund
(3) School Nutrition Fund
(4) Second Quarter Expenditure Report
10.4 Tenure Recommendations (Arnold Bunch)
Kimber McDaniel Gabrielle Wexler Taylor Sewell Jaron McFall
Tiffany Golden Andrew Lichlyter Brianna Costner Ashley Holt
Lou Ann West Shanna Wolfe Sara Taylor Nathan Coffman
James Adam Moore Tiffany Templin-Larkin Alison Williams Rachel Lakins
M. Renae Byrd Katherine Dallemagne Susan Houston Emily Lambert
Shane Webb Brandon Davis Rachel Roach
10.5 Appointment of HCBOE Collaborative Conferencing Team (Hugh Clement)
Daniel Aldridge Traci Antrican Hugh Clement
Matthew Drinnon Mandy Lloyd Brantley Smith
Christy Hogan-Young
10.6 Superintendent recommendation of teacher suspension (Carolyn Holt Clawson)
11. Board-requested Items for Next Meeting
12. Board Comments
13. Adjournment until March 14 (Carolyn Holt Clawson)
THIS AGENDA IS PRELIMINARY AND BASED ON INFORMATION AVAILABLE AS OF THE DATE
OF COMPILATION. THIS AGENDA IS SUBJECT TO CHANGE BY ADDING, MODIFYING, OR
REMOVING ITEMS IN ACCORD WITH BOARD POLICIES AND PRACTICE. THE BOARD
DISCLAIMS ANY RESPONSIBILITY TO UPDATE THE POSTED AGENDA.
HAMBLEN COUNTY BOARD OF EDUCATION MEETING
CENTRAL OFFICE HERITAGE ROOM
January 10, 2023 – 6:00 P.M.
1. Call to Order (Carolyn Holt Clawson)
2. Adoption of Agenda
3. Pledge of Allegiance (LHMS)
4. School Highlights/Celebrations/Recognition/Observances
4.1 Inspirational Moment (LHMS)
4.2 Teachers of the Year:
PreK-4:
Alpha – Debbie Morrisett (2nd Grade)
Fairview – Marguerite – Tammy Shepard (1st Grade)
Hillcrest – Tiffany Golden (4th Grade)
John Hay – Sharla Conklin (1st Grade)
Lincoln Elementary – Alex Lychliter (2nd Grade)
Manley – Lauren Trent (Kindergarten)
Russellville – Kim Hopkins (2nd Grade)
Union Heights – Kellie Williams (PreK)
West Elementary – Kara Hasler (3rd Grade)
Witt – Amanda Maynard (3rd Grade)
5-8:
East Ridge – Kathryn Nielson (8TH Grade Science)
Lincoln Middle – Whitney Hodges (EL)
Meadowview Middle – Kerry Stacy (Art)
West View – Brandon Davis (6th Grade SS)
Whitesburg – Kellie Dean (5th Grade)
9-12:
East High – Terry Beffrey (CTE)
West High – Kevin Parker (Spanish)
Miller Boyd – Karen Botner (9-12 SpEd)
5. Director’s Report (Arnold Bunch)
5.1 Personnel Report for January
5.2 Calendar Update
January 16, Martin Luther King Day
January 23-27, School Board Appreciation Week
February 6, Textbook Adoption 8:00am – 12:00pm at the Central Office
6. Educational Reports (Carolyn Holt Clawson)
All-State Recognition
Cheer: Alexia Nash – EH
Lexi Shephard – WH
Choir: Ryan Wheeler – EH
Lydia Whaley - EH
Jackson Collins – WH
Savannah Farmer – WH
Seth Lassiter – WH
Allie Moore - WH
Beta State First Place Winners:
Living Literature – LHMS
Cora Sanders
Addison Sanders
Jake Pompeo
Meghan Whaley
Isaac Quetsecua
Artica Eyler
Jill Lynch
Briley Livesay
Logan Spurling
Thomas Richey
Engineering – EH
Sawyer Stacy
Conner Cope
Jared Guzman
Landen Branham
Marketing and Communications - WH
My Tran
Bella Swanson
Lauren Gray
Kaila Evans
Performing Trio – WH
Melanie Gal
Samantha Barber
Savannah Farmer
French and Spelling Bee – WH
Tennessee Darby
Speech Division 1 – WH
Dayan Hernandez-Guarneros
Hand-Drawn Anime Division 2 – WH
Samantha Morales
Pottery Division 2 – WH
Rebecca Landefeld
7. Board Member Committee Reports
HC*Excell – Arnold W. Bunch, Jr.
Curriculum – Clyde Kinder
CTE Advisory – Joe Gibson
Calendar – Jim Grigsby
Facilities – Roger Greene
Health & Safety – Jerrod Weems
Sick Leave Bank – Carolyn Clawson & Johnny Denton
Transportation – Johnny Denton
8. Consent Items
8.1 Minutes, December 13, 2022
8.2 Overnight Field Trips
February 2-4, MH-EH Band, All-State East audition, Gatlinburg, TN
February 2-4, MH-WH Band, All-State East audition, Gatlinburg, TN
February 10-11, MH-EH Choirs, Lee University Honor Choir Event, Cleveland, TN
February 10-11, MH-EH Band, Tennessee Technology University, Cookeville, TN
March 9-10, MH-WH Beta Club, Leadership Summit, Gatlinburg, TN
March 16-18, MH-EH Air Force JROTC, National Museum of the US Air Force & Cincinnati Zoo,
Dayton, OH
March 20-22, MH-EH FFA, State FFA Convention, Gatlinburg, TN
April 19-22, MH-EH Band, ETSBOA ALL-State East Opryland Hotel, Nashville, TN
June 22-26, MVMS Junior Beta Club, National Beta Convention, Louisville, KY
8.3 Emergency Purchase Request, Firelite Evacuation Panel/Labor, CES Corporation, $8,085.00
9. Discussion Items
None this month
10. Action Items
10.1 Capital Projects (capital funds) (Hugh Clement)
a. Lincoln Elementary TCU, CES Corporation, $14,813.81
10.2 Board Policies (Hugh Clement)
b. Second and Final Reading
4.700 – Testing Programs
5.303 – Personal and Professional Leave
6.319 – Alternative School Programs
6.506 – Students from Military Families
10.3 Financials (Traci Antrican)
a. 2022-23 budget amendments
(1) Federal Programs Amendment #4, $198,190.23
(2) General Purpose Amendment #4, $53,584.20
(3) School Nutrition Amendment #2, $15,976.95
b. October 2022 Financial Reports
(1) General Fund
(2) Federal Fund
(3) School Nutrition Fund
c. November 2022 Financial Reports
(1) General Fund
(2) Federal Fund
(3) School Nutrition Fund
10.4 Request the board to approve creating one full time Speech Language Pathologist (SLP) position. This
position is needed to provide speech/language services for students with disabilities. This position will be
funded from IDEA Federal Funds. (Mandy Lloyd)
11. Board-requested Items for Next Meeting
12. Board Comments
13. Adjournment until February 14 (Carolyn Holt Clawson)
HAMBLEN COUNTY BOARD OF EDUCATION MEETING
CENTRAL OFFICE HERITAGE ROOM
December 13, 2022 – 6:00 P.M.
(Building Dedication Ceremony, 4:30 p.m., Central Office)
1. Call to Order (Carolyn Holt Clawson)
2. Adoption of Agenda
3. Pledge of Allegiance (East High)
4. School Highlights/Celebrations/Recognition/Observances
4.1 Inspirational Moment (East High)
5. Director’s Report (Arnold Bunch)
5.1 Personnel Report for October
5.2 Calendar Update
December 16, 11:15 A.M. Dismissal
December 19-30, Winter Break
January 2, Semester Break
January 3, Teacher Professional Day
6. Educational Reports (Carolyn Holt Clawson)
None this month
7. Board Member Committee Reports
HC*Excell – Arnold W. Bunch, Jr.
Curriculum – Clyde Kinder
CTE Advisory – Joe Gibson
Calendar – Jim Grigsby
Facilities – Roger Greene
Health & Safety – Jerrod Weems
Sick Leave Bank – Carolyn Clawson & Johnny Denton
Transportation – Johnny Denton
8. Consent Items
8.1 Minutes, November 8, 2022
8.2 Overnight Field Trips
January 6-7, MH-WH Speech and Debate Team, Regional Speech & Debate Tournament at University of
Alabama, Tuscaloosa, AL
January 6-7, MH-EH Speech and Debate Team, Regional Speech & Debate Tournament at University of
Alabama, Tuscaloosa, AL
January 26-29, MH-WH Speech and Debate Team, National Speech & Debate Tournament at Emory
University, Atlanta, GA
January 26-29, MH-EH Speech and Debate Team, National Speech & Debate Tournament at Emory
University, Atlanta, GA
February 16-20, MH-WH Speech & Debate Team, National Speech & Debate Tournament at Harvard
University, Cambridge, MA
March 24-29, MH-WH Softball Team, Softball Beach Bash, Fort Walton Beach, FL
March 27-31, MH-WH Baseball Team, Gulf Shores Classic Baseball Tournament, Gulf Shores, AL
April 20-24, MH-EH Culinary Arts, Cook Around the World @ Disney World, Orlando, FL
9. Discussion Items
None this month
10. Action Items
10.1 Requests for Proposal/Bids/Purchase/Contracts
a. iBoss Maintenance and Support, CDW-G, $117,040.00 (Project 2020) (Harold Jones)
b. Lincoln Elementary (Qty. 7) Laptop Charging Carts/Adapters/Installation, Technology Express
$23,576.70 (Federal) (Harold Jones)
c. Renewal of HCBOE janitorial supplies through cooperative purchasing agreement with Home Depot
OMINA (this contract good through May 31, 2027) (maintenance) (Jeff Seay)
d. Alpha Elementary Beta trip to Orlando, FL, Tour Professionals, $41,525.00 ($755 per person)
(school) (Kim Dyke)
e. Fiscal Pre-Monitoring Services, Brustein & Manasevit, PLLC, $22,750.00 maximum
(Pre-Monitoring Grant) (Traci Antrican)
10.2 Capital Projects (capital funds) (Hugh Clement)
a. Fencing projects at West High & Lincoln Elem., E&M Fencing, $27,700.00
b. Demo of 2 houses & leveling of lot for 317 E 4th St., 323 East 4th St., and 834 Lincoln Avenue,
All Star Construction, $99,318.00
c. Change Order – Miller Boyd roof wood block repairs, Morristown Roofing, $7,066.27
d. Change Order – MH-EH Culinary Arts Classroom, George W. Reagan Company, Inc., $44,757.00
10.3 Board Policies (Hugh Clement)
a. First Reading
4.700 – Testing Programs
5.303 – Personal and Professional Leave
6.319 – Alternative School Programs
6.506 – Students from Military Families
b. Second and Final Reading
6.307 – Drug-Free Schools
10.4 Financials (Traci Antrican)
a. 2022-23 budget amendments
(1) Federal Programs Amendment #3, $1,220,197.74
(2) General Purpose Amendment #2, $600,000.00
10.5 Proposed 2023-2024 School Calendar
11. Board-requested Items for Next Meeting
12. Board Comments
13. Adjournment until January 10 (Carolyn Holt Clawson)
THIS AGENDA IS PRELIMINARY AND BASED ON INFORMATION AVAILABLE AS OF THE DATE OF COMPILATION. THIS AGENDA IS SUBJECT TO CHANGE BY ADDING, MODIFYING, OR REMOVING ITEMS IN ACCORD WITH BOARD POLICIES AND PRACTICE. THE BOARD DISCLAIMS ANY RESPONSIBILITY TO UPDATE THE POSTED AGENDA.
HAMBLEN COUNTY BOARD OF EDUCATION MEETING
CENTRAL OFFICE HERITAGE ROOM
November 8, 2022 – 6:00 P.M.
1. Call to Order (Carolyn Holt Clawson)
2. Adoption of Agenda
3. Pledge of Allegiance (ERMS)
4. School Highlights/Celebrations/Recognition/Observances
4.1 Inspirational Moment (ERMS)
5. Director’s Report (Arnold Bunch)
5.1 Personnel Report for October
5.2 Calendar Update
November 21-25, Thanksgiving Break
December 13 at 4:30, Hugh Clement building dedication ceremony
6. Educational Reports (Carolyn Holt Clawson)
None this month
7. Consent Items
7.1 Minutes, October 4, 2022
7.2 Overnight Field Trips
November 16-20, MH-WH Speech and Debate Team, National Speech and Invitational,
Chicago, IL
November 17-19, MH-WH Choir, Maryville College, Maryville, TN
7.3 2022 LEA Compliance Report
8. Discussion Items
None this month
9. Action Items
9.1 Requests for Proposal/Bids/Purchase/Contracts
a. Teacher laptops, asset tagging (Qty. 47), Technology Express, $62,989.87 (general) (Harold Jones)
b. SY 23-24 freshman student laptops, asset tagging (Qty. 940), Technology Express $606,798.20
(general) (Harold Jones)
c. Student laptops, asset tagging (Qty. 778), Technology Express, $502,222.34 (general) (Harold Jones)
d. Student laptops, asset tagging (Qty. 785), Technology Express, $506,741.05 (ESSER 2.0 & general)
(Harold Jones)
e. MVMS Spring trip to Washington, Southeast Student Tours, $33,100.00 (school) (Kristen Brockman)
f. MH-WH Heritage Concert Festival Band trip, Atlanta, GA, World Strides, $45,697.00
(school) (Jeff Kinsler)
g. Lexia Core5 reading online program for MVMS & WVMS (Qty. 2) Lexia Learning System, LLC,
$24,404.67 (ESSER 2.0) (Buddy Smith)
h. 90-passenger SpEd bus (Qty. 2), Mid-South Bus Center, $309,908.00 ($154,954.00 per bus)
(transportation) (Rodney Long)
i. 42-passenger SpEd bus, Mid-South Bus Center, $134,705.00 (transportation) (Rodney Long)
j. 84- passenger SpEd bus (Qty. 2), Mid-South Bus Center, $309,014.00 ($154,507.00 per bus)
(transportation)(Rodney Long)
9.2 Capital Projects (capital funds) (Hugh Clement)
a. Air-Cooled Scroll Water Chiller for Manley Intermediate, Hoffman & Hoffman, $82,050.00
b. Repair sink hole at the Transportation parking lot, Wild Construction, $48,800.00
c. HVAC upgrade at Hillcrest with Trane for energy usage upgrades (Ph-1, 2, 3), Trane, $2,124,698.00
(ESSER 2 & capital)
d. Design fee for MH-East High School entrances (1924 Section), Lewis Group Architects, $19,000.00
(Architectural $12,500, Structural $4,500, Masonry consultation $2,000)
e. Change order for Lincoln Heights paving project, Clint Harrison, $3,330.00
f. 7 ½-ton units for East High & Russellville Int. (Qty. 2), Trane, $31,924.50
9.3 Board Policies (Hugh Clement)
a. First Reading
6.307 – Drug-Free Schools
b. Second and Final Reading
1.404 – Appearances Before the Board
3.500 – Food Service Management
4.403 – Library Materials
4.605 – Graduation Requirements
9.4 Financials (Traci Antrican)
a. September 2022 Financial Reports
(1) General Fund
(2) Federal Fund
(3) School Nutrition Fund
(4) First Quarter Report
9.5 Request acceptance of the Resilient School Communities Grant in the amount of $40,822.28
(Christy Hogan-Young)
9.6 Video/Livestream board meetings (Carolyn Clawson)
9.7 2022-2023 appointment of School Board Member Committees (Carolyn Clawson)
9.8 Student disciplinary appeals (Carolyn Clawson)
Case 10-01
Case 10-02
9.9 Naming of the Union Heights Library (Arnie Bunch)
9.10 Member of the community to speak – Edna Greene
10. Board-requested Items for Next Meeting
11. Board Comments
12. Adjournment until December 13 (Carolyn Holt Clawson)
THIS AGENDA IS PRELIMINARY AND BASED ON INFORMATION AVAILABLE AS OF THE DATE
OF COMPILATION. THIS AGENDA IS SUBJECT TO CHANGE BY ADDING, MODIFYING, OR
REMOVING ITEMS IN ACCORD WITH BOARD POLICIES AND PRACTICE. THE BOARD
DISCLAIMS ANY RESPONSIBILITY TO UPDATE THE POSTED AGENDA.